How to Setup a Temporary Workspace



Are you wondering how to setup a temporary workspace?

A temporary workspace is a great way to continue the productivity of your work force if they aren’t able to be at your physical location.

In this article, we’ll look at how to setup a temporary workspace and how you can continue to use your workspace even when your employees return to work.

How to Setup a Temporary Workspace

Temporary Workspace

First, what is a temporary workspace?

A temporary workspace is an occasional office environment that’s not permanent.

These can range from co-working spaces, where people go to be in an office environment to working at a coffee shop.

When COVID-19 began to affect a variety of business industries, companies had to either move their employees to remote or shut down completely.

Even before the pandemic, office renovations or remodeling could disrupt employees from being productive, creating high noise levels or unsafe environments around the building.

A temporary workspace can give employees the same office environment, but outside of the permanent office location.

Here’s how to set up a temporary workspace for your business:

 

1. Choose your workspace

As mentioned, temporary workspaces can be done anywhere, however you’ll want to choose something that will represent your business even when not in your normal location.

Shipping containers can make fantastic temporary workspaces and are often used as mobile offices for many businesses.

You can choose from single mobile offices to double offices, which include a conference room for meetings.

Southwest Mobile Storage Mobile Office

 

2. Choose your location

The great thing about temporary workspaces is that they can be located wherever you’d like!

You can place a workspace near your current location or down the street to avoid any area construction!

There are a few important things to remember when choosing a location for your workspace:

  • Ensure the area is big enough for the temporary office. Depending on the office size, you’ll want to make sure you have enough room for your employees to come and go.
  • Make sure that the temporary office is near any electrical hook ups so that you’ll be able to operate the office (lights, AC/heating, Internet/Wi-Fi, etc.)

 

3. Choose your time frame

Temporary workspaces are just that – temporary, but temporary could mean a day or two to a year or more.

The length of time that you’ll need your temporary workspace might be based on your ongoing project.

For example, if you are renovating your office, you may need a workspace for a few months up to a year.

Length of time and workspace size help to dictate the possible pricing for your temp office.

A general rule of thumb is if you only need the temporary workspace for a year or less, you should rent or lease it.

If you need it for longer than a year or more, then you should purchase the workspace.

 

4. Choose your interior items

You’ve chosen the type of temporary workspace container, you know the location of where it’s going to go, and you know the time frame for you using it.

Now it’s time to decide what you want to have within the workspace.

Your interior should match what your employees would be used to if they were in your physical office location.

Containers can be customized with doors, windows, AC/heating units, shelving, desks, storage, and more.

This will allow your employees to feel comfortable working at their desktop or laptop computers within the workspace environment.

If you need a conference area, double offices allow for two separate offices and a large meeting area for group collaborations or client meetings.

Employees working in a Temporary Workspace
Photo by Tim van der Kuip on Unsplash

In this article, we looked at how to setup a temporary workspace, from choosing the type of workspace, the length of time and size, and what you can add to a temp workspace setup.

If your business is looking to use temporary workspaces, give our offices a call at 800.686.9114.

Our container and storage experts can help you pick the right size container and look at different time frames that fit both your business needs and budget.